The information provided here will help you organise a successful event - INDEX
If you would like to learn more, Orienteering Tasmania sends out a monthly (approximately) Technical Newsletter to interested people. If you wish to subscribe to receive this newsletter please contact the Editor - Lindsay Pender. You can find past articles included in the newsletter here.
If you need to update any documents here please contact our
Covid-19 Safety
Title | Version | Description | Download |
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pdf COVID-19 Safety Plan | Feb 2022 |
Assists Tasmanian orienteering organisers and participants return safely to orienteering competition |
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Orienteering Rules
Title | Version | Description | Download |
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pdf Competition Rules (OA) | March 2021 | Foot orienteering rules for the Australian Orienteering Championships, the Australian 3-Days and State Championships |
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Organising Guides
Title | Version | Description | Download |
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pdf Event Organisation Guidelines READ FIRST | May 2024 |
This guide will help you organize a successful orienteering event. |
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pdf Event Series and Types Guidelines | May 2023 |
Overview of event types and course descriptions |
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pdf Southern Event Organisation Guide | May 2024 |
A brief guide for people organising events in the south. |
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pdf Southern Twilight Series - Organiser Role Descriptions | April 2024 |
Who does what in the Southern Twilight series |
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pdf Tas School Champs Organisation Guide | May 2021 | The ins and outs of organising a Schools Championships |
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docx Schools Champs bulk entry form | 2023 |
Update and send to schools entering a number of students to School Champs |
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docx SI Officer tasks | May 2024 |
List of duties of the southern SI Manager |
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Access & Permissions
Title | Version | Description | Download |
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pdf Orienteering Permissions | January 2024 |
Guidelines on how to ask for permission for orienteering events, including contacts for Councils. |
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pdf Insurance Certificate of Currency | 2024 |
preferred document to provide to land owners, land managers, councils, authorities and institutions when requesting access/event permission (links to OA website) |
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pdf Insurance Certificate of Currency Interested Parties | 2024 |
only provide this document if a landholder wishes to see that they are named in the list of counterparties (links to OA website) |
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docx Template Letter to Landowner seeking access | Current | Download | |
docx Events on PWS-managed land | May 2024 |
Communication with PWS managers including email template |
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pdf Parks & Wildlife Service Agreement | 2023 | Read this if event is on land controlled by Parks & Wildlife |
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Setting Courses
Title | Version | Description | Download |
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pdf Course Planning Guidelines | Dec 2020 | The art of setting challenging but fair courses |
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pdf CONDES Tips | November 2021 | Helpful when preparing to print maps, but also worth reading before starting with Condes |
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zip OST Class and Course Groupings for Condes | April 2022 |
Import this into Condes BEFORE you design your OST courses |
Download |
zip Sprint and Middle Championship Course-Class Groupings for Condes | April 2022 |
Import this into Condes BEFORE you design your Sprint or Middle Championship courses |
Download |
wcd Long Championship Course-Class Groupings for Condes | June 2023 |
Import this into Condes BEFORE you design your Long Championship courses |
Download |
pdf Southern Twilight Series - Course Planning Guidelines | April 2019 | A targeted guide for twilight event course planners |
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pdf Relay Orienteering - Methods & Organisational Guidance for Organisers | Old! | Confused about how to structure a relay course. Try this document! |
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Safety and Risk Management
Title | Version | Description | Download |
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pdf Competitor Search Procedure | July 2021 |
How to organise a search |
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pdf Event Cancellation Policy | Dec 2020 |
Guidelines on when to cancel an event |
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pdf Event Safety Policy | July 2023 |
Mandatory reading before conducting an event |
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doc Orienteering Risk Assessment | May 2024 |
A generic orienteering risk assessment suitable for Councils |
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doc Schools Orienteering Risk Assessment Form | Nov 2018 |
Risk Assessment for Orienteering for Sporting Schools when not on school grounds. |
Download Preview |
Preparing Information About Your Event
Title | Version | Description | Download |
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docx OST Courses & Championship Classes | May 2023 |
Quick guide to OST courses and Championship classes |
Download |
docx Event Information Template For Eventor | March 2024 | Complete this and send it to the email addresses listed at the top of the template | Download |
docx Todays Event Information | Oct 2022 | To be publicly displayed on the "sandwich board" at the event | Download |
On the Day of the Event
Title | Version | Description | Download |
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pdf Registration Desk Tasks | May 2023 |
How to run the registration desk at a local event |
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pdf Orienteering Waiver | June 2019 | To be publicly displayed on the "sandwich board" at the event. |
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pdf What do do if it's raining | July 2021 |
Advice on running an event in the rain |
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pdf Incident Report Template | Jan 2023 |
If a significant incident occurs at your event, complete this form and send to |
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pdf Blue SI & Pcard form | May 2023 |
Form for SI & Pcard details at local event |
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pdf Newcomer rego | May 2024 |
Newcomer registration form for local event |
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Open |